Microsoft SharePoint: Everything you need for efficient document management and collaboration

Microsoft SharePoint is one of the most versatile cloud services specifically designed for teams aiming to collaborate efficiently. It goes beyond standard cloud storage: SharePoint combines advanced document management with smart tools for collaboration, process automation, and internal communication. With features such as version control, shared workspaces, and secure access, it is the ultimate solution for organizations looking to optimize workflows and increase productivity. But what makes SharePoint so unique? In this article, you’ll discover the power of SharePoint and how you can implement it in your organization.

What is Microsoft SharePoint?

Microsoft SharePoint is a cloud-based service for document management and collaboration that enables organizations to securely store, share, and collaborate on information. Originally launched in 2001, it has evolved into a powerful platform. With SharePoint, companies and teams can work more efficiently by storing and syncing files in the cloud via OneDrive. This ensures files are also available offline, enabling local work on your computer.

Beyond document management, SharePoint offers capabilities for setting up intranets, managing projects, and automating repetitive tasks. With integration into Microsoft 365 and tools like Power Automate, it is an indispensable service for companies seeking to modernize their workflows.

The main benefits of Microsoft SharePoint

1. Document management and storage
   With SharePoint, you can store and manage documents securely. Version control makes it easy to view and restore previous versions of a file. Moreover, multiple users can work on the same document simultaneously.
2. Collaboration tools
   Team sites in SharePoint provide a central location where teams can collaborate on documents, task lists, and project plans. These sites can be easily customized to meet your organization's needs.
3. Integration with Microsoft 365
   SharePoint integrates seamlessly with other Office apps like Word, Excel, PowerPoint, and Teams, making it easy to streamline workflows and share data between different programs.
4. Intranet and communication
   Many organizations use SharePoint as an intranet to improve internal communication. It offers the ability to share news, announcements, and important company information.
5. Automation with Power Automate
   SharePoint supports Power Automate, a tool for automating repetitive tasks and workflows, such as document approvals or notifications.
6. Security and compliance
   SharePoint allows you to control access to sensitive documents by assigning permissions based on user roles. The platform complies with strict security standards and offers extensive data protection tools.

What are the limitations of SharePoint?

While SharePoint is very powerful, there are some limitations to consider. Each SharePoint site has a standard storage limit of 1 TB plus 10 GB per user. Once this storage is full, you can purchase additional space through your Microsoft 365 subscription. It’s important to plan this well to avoid running into limitations. Additionally, SharePoint does not offer unlimited storage, so it is crucial to manage and clean up files regularly.

In which packages is SharePoint available?

Microsoft SharePoint is part of various Microsoft 365 subscriptions. Below, we’ve provided an overview of the packages we offer that include SharePoint:

• Microsoft 365 Business Basic (not available in our webshop for UK): This package is perfect for small businesses that primarily need basic collaboration functionalities. It includes web versions of Office apps, 1 TB of cloud storage via OneDrive, Teams for communication, Exchange for email, and SharePoint for document management. It does not include desktop versions of Office apps.
• Microsoft 365 Business Standard: This package is suitable for small to medium-sized businesses that want to benefit from full Office apps, both online and on their computers. It includes everything from Business Basic, plus desktop versions of Word, Excel, PowerPoint, and Outlook, as well as advanced Teams features and additional OneDrive storage for documents and files.
• Microsoft 365 Business Premium (not available in our webshop for UK): This is the licensing option that every small organization using SharePoint should opt for. The Premium variant offers conditional access, ensuring that files (on SharePoint and elsewhere in the Microsoft cloud) can only be accessed via a registered device. This added security is essential to ensure company information never falls into the wrong hands.

Conclusion

Microsoft SharePoint is a powerful platform that helps businesses work more efficiently by streamlining document management, collaboration, and business processes. Whether you have a small team or run a large company, SharePoint offers the flexibility and functionality you need.

You can purchase Microsoft SharePoint as part of one of the Microsoft Business packages we offer. Along with a package that fits your needs, 2GO Software also provides several benefits such as 100% legitimate software, seven-day-a-week support, and tailored instructions. Curious about all the advantages 2GO Software offers you? Check out your 10-star experience.